As a leading public sector procurement organisation with over 40 years’ experience, YPO not only has a huge range of products and services at market-leading prices, but most importantly, the expertise to help you find the best solution.

We don’t just offer the best value, we help deliver it.

• To support the Business Change Team through the admin management across the Programme documentation.
• Supporting the wider project management team within project meetings, workshops, calendar updates, room bookings and the maintenance of the project documentation.
• Checking in with workstream leaders to ensure key activities are on track as per project plans.
• To undertake internal audits and support administration of the management of YPO’s project management function.
• To be involved with project work as required.
• Plan, manage and implement improvement activities. Identify and support management of risks. Develop the business case for improvement activity and implementation.
• Engaging team members in the identification of improvement opportunities and relevant countermeasures and controls
• Initiating and facilitating improvement activities through to confirmed resolution
• Provide expertise in business improvement methods and basic tools to teams across the business
• To provide reception cover, speaking with customers, suppliers and visitors both face to face and over the phone, dealing with enquiries in a friendly and professional manner ensuring a high level of customer service is delivered.
• Accurate record keeping of quality and compliance documents appropriate to the department
• Opening and sorting incoming mail for distribution internally; Collecting and processing outgoing mail
• Producing documentation using MS Office applications with guidance from colleagues
• Accurately maintaining and updating database systems
• To work co-operatively with colleagues to ensure that the function operates consistently and effectively in the implementation and application of all departmental procedures and policies.
• To work co-operatively with colleagues to ensure that the team operates consistently and effectively by providing general administrative support
• To keep up to date with information, training and development opportunities appropriate to maintaining and developing professional service standards.
• Ensuring that services are delivered in line with relevant legislation, YPO objectives and policies including those relating to Equality and Diversity, Customer Care and Health and Safety.
• To undertake such other duties as may be required from time to time that reasonably fall within the scope and grade of the post.

• A cheerful and optimistic attitude to work
• The drive and determination to ‘make things happen’ and to succeed
• Ability to build relationships and rapport with colleagues and customers
• A commitment to self-development
• A good team player
• The post holder must have an interest in improving quality

• GCSE or equivalent Grades A*- C (Grade 4 and above) in Mathematics, English Language and Science
• Students may refer to their predicted grades in either or both formats
• IT skills to GCSE or equivalent